Planning a quinceañera is a once-in-a-lifetime event — and like any big celebration, it takes time, organization, and coordination to make it perfect. Between booking venues, finding the dress, choosing vendors, and sending invitations, knowing how far in advance to start can make all the difference.
🗓️ 12–18 Months Before: Dream & Plan the Vision
This is when the excitement begins!
At this stage, start by defining your celebration vision:
- Pick your theme and color palette (Use Eventifai's Moodboards)
- Set your budget (use Eventifai’s built-in budget planner)
- Draft your guest list
- Research venues — ballrooms, gardens, or event halls (Use Eventifai's Vendors)
💡 Pro Tip: Popular venues and photographers get booked early — reserve them as soon as possible.
👗 9–12 Months Before: Book Essentials
Once you have your vision, lock in your core vendors and details:
- Book the church and reception venue
- Choose your court (damas & chambelanes)
- Hire key vendors: photographer, videographer, caterer, DJ, event planner
- Start dress shopping (some custom gowns take months to make!)
With Eventifai, you can discover and message vendors directly, track quotes, and manage bookings in one place.
🎶 6–9 Months Before: Start the Details
Now that the major items are booked, focus on the details:
- Plan your ceremony and reception timeline
- Pick your music, dances, and choreography
- Decide on decorations and floral designs
- Schedule hair and makeup trials
- Begin designing your digital invitations and event website with Eventifai
This is also a good time to order your accessories — shoes, tiara, jewelry, and bouquets.
💌 3–4 Months Before: Send Invitations & Confirm Vendors
At this point, your quince is coming together beautifully!
- Send out invitations (digital or printed)
- Confirm details with vendors
- Plan your photo shoot or save-the-date session
- Set up your gift registry on Eventifai
You can also begin coordinating your guest RSVPs and update your seating chart in your Eventifai dashboard.
🌷 1–2 Months Before: Final Touches
Time to polish every detail:
- Final dress fitting
- Confirm menu and music playlist
- Double-check RSVPs and finalize seating
- Prepare your emergency kit (lip gloss, safety pins, tissues — trust us!)
- Schedule your rehearsal day
Use Eventifai’s built-in checklist to make sure nothing’s forgotten.
🎉 The Week Of Your Quinceañera
The countdown is on!
- Get plenty of rest
- Confirm arrival times for vendors
- Have your day-of coordinator or family helper follow your Eventifai event plan
- Most importantly — enjoy every moment!
🌟 So, When Should You Start Planning?
With Eventifai, you can plan every step — from budget tracking to digital invitations — all in one place. Whether your event is next year or six months away, Eventifai keeps you organized and stress-free.
🔗 Ready to Start Planning?
✨ Plan Your Quinceañera with Eventifai
Create your invitation, manage your checklist, and collaborate with vendors — all for free.